Privacy Statement for Award Suggestion Forms
EU General Data Protection Regulation (2016/679) articles 12,13 and 14
1. Controller
Helsinki-Uusimaa Regional Council, Business ID 0201296-1
Esterinportti 2 B, 00240 Helsinki, Finland
Telephone + 358 9 4757 411, email: toimisto@uudenmaanliitto.fi
Controller’s representative: Data Protection Officer
2. Data Protection Officer
Name: Liisa Isokangas
Telephone +358 40 1681 989, email: liisa.isokangas@uudenmaanliitto.fi
3. Purpose of Personal Data Processing
Personal data are used to process the suggestions brought forward for the Awards given by the Helsinki-Uusimaa Regional Council. The register consists of the personal data of the suggesters. The processing of personal data occurs on an explicitly given consent by data subjects.
4. Personal Data to be Found from the Filing System
Name, organisation, e-mail address and phone number of the suggesters.
5. Source of Personal Data
Data submitted by the suggesters themselves.
6. Access to Personal Data
Only the employees of the Helsinki-Uusimaa Regional Council can access personal data in the filing system. Apart from the employees, the responsible jury can access personal data:
- In the jury for the Helsinki-Uusimaa Award, the members represent the Helsinki-Uusimaa Regional Council, the University of Helsinki, the regional editorial team at YLE (Finnish public service media company), KULTA ry (Central Organization for Finnish Culture and Arts Associations), SOSTE ry (Finnish Federation for Social Affairs and Health), The Finnish Heritage Agency, the Helsinki Region Chamber of Commerce and the Arts Promotion Centre Finland.
- In the jury for the Helsinki-Uusimaa Business Award, the members represent the Helsinki-Uusimaa Regional Council, entrepreneurial organisations in Helsinki-Uusimaa, the Metropolitan Region and Helsinki, the Helsinki Region Chamber of Commerce, along with the Helsinki-Uusimaa Centre for Economic Development, Transport and the Environment.
The Microsoft Office 365 workspace is used as the working platform. Personal user names are used to log in to the workspace that is SSL protected. The SSL Certificate creates an encrypted link between a web server and a web browser.
The provider of the electronic form, Webropol Oy, and its subcontractors Nebula Oy and Qumio Oy will process only on a special request from the controller. Personal user names are used to log into the systems.
7. Transferring and Disclosing Personal Data to Third Countries and International Organisations
Data will not be disclosed to targets outside of the EU or the EFTA states, nor to international organisations.
8. Storage Period for Personal Data
Suggestions for Award winners are stored permanently and other suggestions for 5 years according to the archives formation plan.
9. Rights of Data Subject
The data subjects can cancel their consents by sending a free-form message by email to toimisto@uudenmaanliitto.fi or by mail to Helsinki-Uusimaa Regional Council, Esterinportti 2 B, FI-00240 Helsinki.
The data subjects have the right to the following:
- to know what kind of data the filing system contains about themselves
- request their inaccurate personal data to be corrected
- get their personal data erased from the filing system
- restrict the processing of their data
- transmit data from one system to another.
The request should be sent via email to toimisto@uudenmaanliitto.fi or by mail to Helsinki-Uusimaa Regional Council, Esterinportti 2 B, FI-00240 Helsinki. Please put a reference to the message “Request for verification of information in the suggestion register of Awards given by Helsinki-Uusimaa Regional Council”.
The right to request verification of one’s data is free of charge once a year.
Furthermore, the data subjects have a right to make a complaint to a supervisory authority of data protection.
10. Profiling
The filing system is not used for profiling, or for other forms of automated decision making.
This page was last updated: 9.8.2024