Go to content
Current Contact Information

EU General Data Protection Regulation (2016/679) articles 12,13 and 14

1. Controller 

Helsinki-Uusimaa Regional Council, Business ID 0201296-1
Esterinportti 2 B, 00240 Helsinki, Finland
Telephone + 358 9 4757 411, email: toimisto@uudenmaanliitto.fi
Controller’s representative: Data Protection Officer

2. Data Protection Officer

Name: Liisa Setälä
Telephone +358 40 1681 989, email: liisa.setala@uudenmaanliitto.fi

3. Purpose of Personal Data Processing

Personal data is used for the drawing on the Uusimaa Day and for contacting participants when needed. The register consists of the personal data of the participants in the drawing. 

The processing of personal data occurs on an explicitly given consent by data subjects.

4. Personal Data to be Found from the Filing System

The name, email address and phone number of each participant.

5. Source of Personal Data

Data submitted by the suggesters themselves.

6. Access to Personal Data 

Only the employees of the Helsinki-Uusimaa Regional Council can access personal data in the filing system.

The Microsoft Office 365 workspace is used as the working platform. Personal user names are used to log in to the workspace that is SSL protected. The SSL Certificate creates an encrypted link between a web server and a web browser.

The provider of the electronic form, Webropol Oy, and its subcontractors Nebula Oy and Qumio Oy will process only on a special request from the controller. Personal user names are used to log into the systems.

7. Transferring and Disclosing Personal Data to Third Countries and International Organisations

Data will not be disclosed to targets outside of the EU or the EFTA states, nor to international organisations.

8. Storage Period for Personal Data

Suggestions for Award winners are stored permanently and other suggestions for 5 years according to the archives formation plan.  

9. Rights of Data Subject

The data subjects can cancel their consents by sending a free-form message by email to toimisto@uudenmaanliitto.fi or by mail to Helsinki-Uusimaa Regional Council, Esterinportti 2 B, FI-00240 Helsinki.

The data subjects have the right to the following:

The request should be sent via email to toimisto@uudenmaanliitto.fi or by mail to Helsinki-Uusimaa Regional Council, Esterinportti 2 B, FI-00240 Helsinki. Please put a reference to the message “Request for verification of information in the suggestion register of Awards given by Helsinki-Uusimaa Regional Council”.

The right to request verification of one’s data is free of charge once a year.

Furthermore, the data subjects have a right to make a complaint to a supervisory authority of data protection.

10. Profiling

The filing system is not used for profiling, or for other forms of automated decision making.