EU General Data Protection Regulation (2016/679) articles 12,13 and 14
Helsinki-Uusimaa Regional Council, Business ID 0201296-1
Esterinportti 2 B, 00240 Helsinki, Finland
Telephone + 358 9 4757 411, email: firstname.lastname@example.org
Controller’s representative: Data Protection Officer
2. Data Protection Officer
Name: Liisa Setälä
Telephone +358 40 1681 989, email: email@example.com
3. Purpose of Personal Data Processing
Personal data is used for online surveys and for handling the feedback given to them. The filing system consists of personal data given by participants and persons responding.
The processing of personal data occurs on an explicitly given consent by data subjects.
4. Personal Data to be Found from Filing System
Name, email address, address, title, organisation. It is possible to give anonymous feedback to a survey.
5. Source of Personal Data
Persons answering the given survey.
6. Access to Personal Data
Only the employees of the Helsinki-Uusimaa Regional Council with access to the Webropol online survey tool can access personal data in the filing system. If needed, the access to the data can be limited.
The name and organisation of a person can be disclosed to the project partners by the consent of the person in question.
Apart from the project survey administered by the Helsinki-Uusimaa Regional Council, personal data can be disclosed to the project auditor, and for special reasons to the financier and project partner, as well.
Otherwise personal data cannot be disclosed to targets outside of the Helsinki-Uusimaa Regional Council.
The provider of the electronic form, Webropol Oy, and its subcontractors Nebula Oy and Qumio Oy will process only on a special request from the controller.
7. Transferring and Disclosing Personal Data to Third Countries and International Organisations
Data will not be disclosed to targets outside of the EU or the EFTA States.
8. Storage Period for Personal Data
Data will be stored until the end of year. Data for projects administered by the Helsinki-Uusimaa Regional Council will be stored for the time required by the funding programme in question.
9. Rights of Data Subject
The data subjects can cancel their registrations with a confirmation message they have received by email. The data subjects can cancel their consents by sending a free-form message by email to firstname.lastname@example.org or by mail to Helsinki-Uusimaa Regional Council, Esterinportti 2 B, FI-00240 Helsinki.
The data subjects have the right to the following:
- to know what kind of data the filing system contains about themselves
- request their inaccurate personal data to be corrected
- get their personal data erased from the filing system
- restrict the processing of their data
- transmit data from one system to another.
The request should be sent via email to email@example.com or by mail to Helsinki-Uusimaa Regional Council, Esterinportti 2 B, FI-00240 Helsinki. The message should come attached with “Request of data verification of Helsinki-Uusimaa Regional Council Survey Filing System”.
The right to request verification of one’s data is free of charge once a year.
Furthermore, the data subjects have a right to make a complaint to a supervisory authority of data protection.
The filing system is not used for profiling, or for other forms of automated decision making.